Administrative Assistant (Sechelt)

4602 Simpkins Rd

(google map)

compensation: TBD
employment type: part-time
non-profit organization

Under the direction of the Coast Hospice's Executive Director, the Administrative Assistant will provide office and clerical support to the board and staff including database, website, social media and communications. Confidentiality, organizational skills, ability to work as part of a team are essential.
This is a Part-Time position

The Administrative Assistant will report to the Executive Director and the Board of Directors for the Sunshine Coast Hospice Society (SCHS).
Main Duties
● Provide office clerical support to the Executive Director and Board of Directors as needed, including meeting minutes, calendar updates and reports
● Assist with record keeping and correspondence:
o G-Suite (Drive, Calendar, email, etc)
o SUMAC data entry
o Assist Manager and Bookkeeper with reports and distribution
● Assist with database systems to track:
o Memberships and volunteers – add new and update current
o Track criminal record checks for volunteers ensuring they are completed
o Donor entries
o Donor recognition
o Create reports as needed
● Website and Social Media updates as needed
o Special Events
o Articles of interest
o Director Bios
● Promotions and media outreach as needed
● Assist with office upkeep and maintenance
● Order and maintain inventory of office supplies
● Assist with the upkeep of Hospice rooms in Shorncliffe as needed
● Assist with Hospice’s print materials, cards, envelopes, brochures and promotional material
● Assist with preparation and distribution of Hospice’s newsletter
● Work with Manager of Hospice Services to assist with communication to volunteers
● Provide assistance with the organization and execution of public events
● Office support as required for events such as Hike for Hospice, Lights of Life, and other fundraising and outreach events throughout the year, SCHS’s Annual General Meeting, Board Meetings, etc:
● Calendar updates and scheduling
● Assist Board members as needed
● Assist with library organization, loan out and updates
● Pick up and distribute mail as required
● Other clerical duties as may be requested by SCHS.

● Grade 12 graduation plus some post-secondary education or experience in an administrative support role
● Excellent verbal and written English language skills
● Excellent interpersonal skills
● Excellent computer skills are essential: competent use of G-Suite (Google) and Microsoft Office applications, WordPress, some dedicated database experience would be an asset
● Ability to manage and update website and social media accounts (WordPress, Facebook, Instagram, Twitter)
● Strong ability to independently plan, organize and carry out work assignments while managing time effectively
● Knowledge of fundraising initiatives and campaigns an asset
● Willing to be flexible in hours depending on operational needs
● Sign a Confidentiality Agreement
● Comply with the SCHS policies & procedures, vision, mission and values

This will be a Part-Time position. Compensation TBD.
Closing Date: October 25th, 2019

For a complete job description and to apply for the position go to https://coasthospice.com/job-opportunity/
  • Principals only. Recruiters, please don't contact this job poster.
  • do NOT contact us with unsolicited services or offers
  • OK to highlight this job opening for persons with disabilities

post id: 6997796388


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